Supply of Laptop Computers – Annual Procurement (120 Units)

SURGE GLOBAL (PVT) LTD
TENDER DOCUMENT
Supply of Laptop Computers – Annual Procurement (120 Units)

Tender No.: IT/2026/001

Submission Deadline: 31st March 2026

Procurement Email: procurement@surge.global
 

1. Introduction

Surge Global (Pvt) Ltd invites proposals from qualified and experienced vendors for the supply of laptop computers. This procurement is structured as an annual framework agreement designed to support the organization’s operational and technological requirements.

2. Procurement Structure

The total estimated requirement for this procurement is 120 laptop units over a period of twelve (12) months. Purchases will be executed strictly on a quarterly basis, with approximately 30 units procured per quarter. This approach is intended to optimize cash flow, ensure access to up-to-date technology, and maintain competitive pricing throughout the year. The company reserves the right to adjust quantities based on operational requirements.

3. Scope of Supply

The selected vendor shall be responsible for the supply, delivery, and commissioning of laptops in accordance with the specified requirements. This includes installation of the operating system, necessary drivers, and ensuring that devices are fully operational upon delivery. The vendor shall also provide warranty coverage and after-sales technical support.

4. Device Categories

The procurement will consist of two categories of devices to balance performance requirements and cost efficiency.

Category A – High Performance Devices (Approximately 30% of total quantity): These devices are intended for power users and will include processors such as Intel Core i7 or AMD Ryzen 7, with 32GB RAM and 1TB SSD storage.

Category B – Standard Business Devices (Approximately 70% of total quantity): These devices are intended for general business use and will include processors such as Intel Core i5 or AMD Ryzen 5, with 16GB RAM and 512GB or 1TB SSD storage.

5. Technical and Security Requirements

All devices must comply with enterprise-grade standards including Windows 11 Pro operating system, TPM 2.0 support, biometric authentication, and modern connectivity features such as Wi-Fi 6E or above. Devices must also support USB-C connectivity and provide a minimum manufacturer warranty of three (3) years.

6. Vendor Eligibility

Bidders must be authorized distributors or resellers of the proposed brands and must demonstrate prior experience in supplying similar equipment to corporate clients. Vendors should also have the capability to provide reliable local technical support and after-sales service.

7. Pricing and Validity

Bidders are required to submit detailed pricing, including unit prices for each category and estimated quarterly costs based on 30 units. Prices must remain valid for a minimum period of 90 days. Any subsequent adjustments must be clearly justified and subject to approval by the purchaser.

8. Payment Terms and Local LC

Bidders must clearly indicate their proposed payment terms, including available credit periods. In addition, vendors must specify whether they accept Local Letters of Credit (LC), along with any applicable terms, conditions, or charges. Preference will be given to vendors offering flexible and commercially favorable terms.

9. Delivery Requirements

The vendor shall ensure delivery of each quarterly batch within a period of two (2) to four (4) weeks from the issuance of the purchase order. Consistent failure to meet delivery timelines may result in reallocation of future quantities to alternative vendors.

10. Evaluation Criteria

Bids will be evaluated using a weighted scoring model that considers technical compliance, pricing, commercial terms including payment flexibility, vendor experience, and delivery capability.

11. Commercial Guidelines

Surge Global reserves the right to negotiate with one or more shortlisted bidders prior to final award. The company may also award the contract to multiple vendors based on performance, pricing, and operational requirements. This tender does not constitute a binding commitment until a formal purchase order is issued.

12. Warranty and Service Levels

The vendor must ensure that any hardware issues are resolved within a reasonable timeframe, with critical failures addressed within three (3) to five (5) working days to minimize operational disruption.

13. Submission Details

Proposals must be submitted on or before 31st March 2026 via the specified procurement email. All submissions must include the required technical and commercial information.

14. General Conditions

Surge Global reserves the right to accept or reject any proposal without assigning reasons. The company also reserves the right to vary quantities and make partial awards based on its requirements.